Election Process
Secretary-General Election
The election process for a new Secretary-General is carried out at the end of the current Secretary-General's final semester with the club. All those seeking the position are encouraged to send in an application outlining the reasons why they feel they are the best candidate for the position. The applications are then read over by the Club Advisor, who must approve each applicant before their names can be submitted for the vote. After all the candidates are selected, a secret ballot is held, and the new Secretary-General is elected, although they will not assume their responsibilities until the next semester, when the previous Secretary-General steps down from their position.
Secretariat Election
The Secretariat election process is quite a bit more straightforward. It takes place a few weeks into the first semester of the new year, and involves no voting. Instead, all applicants submit an application outlining why they feel they are the best choice for the post (or posts, applying to multiple posts is allowed). These applications are then reviewed by the Secretary-General and the Club Advisor, who work together to build the new Secretariat from the applicant pool.
The election process for a new Secretary-General is carried out at the end of the current Secretary-General's final semester with the club. All those seeking the position are encouraged to send in an application outlining the reasons why they feel they are the best candidate for the position. The applications are then read over by the Club Advisor, who must approve each applicant before their names can be submitted for the vote. After all the candidates are selected, a secret ballot is held, and the new Secretary-General is elected, although they will not assume their responsibilities until the next semester, when the previous Secretary-General steps down from their position.
Secretariat Election
The Secretariat election process is quite a bit more straightforward. It takes place a few weeks into the first semester of the new year, and involves no voting. Instead, all applicants submit an application outlining why they feel they are the best choice for the post (or posts, applying to multiple posts is allowed). These applications are then reviewed by the Secretary-General and the Club Advisor, who work together to build the new Secretariat from the applicant pool.
Roles
Secretary-General
The Secretary-General’s primary purpose is to be the face of the club, and be the driving force behind the efforts at getting the conference off the ground. As such, they are also held ultimately responsible for everything that goes wrong. During the conference itself, they play a very minimal part, with their only responsibilities being the opening/closing ceremonies, and the feedback sessions with each committee. This ensures that they are free to deal with anything and everything that comes up while the committees are going on.
Under Secretary-General of Communications
The USG of Communications’ main job when we're gearing up for the conference is the weekly emails they send out with an update about our conference prep progress, and the week’s schedule. The USGC also acts as the secretary during the weekly Secretariat meetings, and is in charge of cleaning out the online gDocs folder and making sure everything is kept organized.
Under Secretary-General of Chair Training
The USG of Chair Training is an experienced Chair who’s only job is to ensure that all our chairs, co-chairs, and pages are aware of what is expected of them during the conference, and are fully ready to tackle these responsibilities. The full training scheme used for our chairs can be found under the 'Dias’ tab of this site.
Under Secretary-General of Leader Directives
Leader Directives are explained in full under the ‘Conference Set-Up’ tab, and the USG of Leader Directives is in charge of making them happen. Their main job is acting as the middleman between the chairs (who write the bulk of the background guides), and the rest of the club (who write the directives for their assigned countries). The USG of Leader Directives is ultimately responsible for the quality of the directives, and for that they are given the ability to recruit a small staff to help them review and edit all submitted directives.
Under Secretary-General of Delegate Prep
The USG of Delegate Prep’s job is essentially to prepare all the sophomores to be delegates. They do this through a series of workshops and presentations, the current iterations of which are found on their own tab along with a link to the changes we have identified for next year. Beyond running these workshops, the USG of Delegate Prep is also responsible for outlining the changes that need to be made for next year using the feedback gathered by the Secretary-General’s feedback sessions with the sophomores and their teachers.
Under Secretary-General of Teacher Relations
The position of USG of Teacher Relations was created after the lack of a dedicated line of a communication with the sophomore teachers caused us a fair bit of problems in our second conference. Their job while we prep is to keep the teachers updated on the progress of our preparations. This is done so they can be a part of them, identifying things that they could do for us in their classes, and giving feedback on the upcoming workshops. During the conference itself, they act as a go between for the club and the teachers. Any complaints/suggestions that the teachers have or receive from their students are passed onto the USG of Teacher Relations, who then passes it on to the club members who need to hear it. This adds a layer of separation from the critiques, and ensures that the committees are disrupted as little as possible.
Under Secretary-General of Event Planning
The USG of Event Planning is in charge of planning all official MUN events and fundraisers. The events they oversee range from our semi-regular international potlucks, to the banquet we put on for the sophomores to wrap up their conference.
The Secretary-General’s primary purpose is to be the face of the club, and be the driving force behind the efforts at getting the conference off the ground. As such, they are also held ultimately responsible for everything that goes wrong. During the conference itself, they play a very minimal part, with their only responsibilities being the opening/closing ceremonies, and the feedback sessions with each committee. This ensures that they are free to deal with anything and everything that comes up while the committees are going on.
Under Secretary-General of Communications
The USG of Communications’ main job when we're gearing up for the conference is the weekly emails they send out with an update about our conference prep progress, and the week’s schedule. The USGC also acts as the secretary during the weekly Secretariat meetings, and is in charge of cleaning out the online gDocs folder and making sure everything is kept organized.
Under Secretary-General of Chair Training
The USG of Chair Training is an experienced Chair who’s only job is to ensure that all our chairs, co-chairs, and pages are aware of what is expected of them during the conference, and are fully ready to tackle these responsibilities. The full training scheme used for our chairs can be found under the 'Dias’ tab of this site.
Under Secretary-General of Leader Directives
Leader Directives are explained in full under the ‘Conference Set-Up’ tab, and the USG of Leader Directives is in charge of making them happen. Their main job is acting as the middleman between the chairs (who write the bulk of the background guides), and the rest of the club (who write the directives for their assigned countries). The USG of Leader Directives is ultimately responsible for the quality of the directives, and for that they are given the ability to recruit a small staff to help them review and edit all submitted directives.
Under Secretary-General of Delegate Prep
The USG of Delegate Prep’s job is essentially to prepare all the sophomores to be delegates. They do this through a series of workshops and presentations, the current iterations of which are found on their own tab along with a link to the changes we have identified for next year. Beyond running these workshops, the USG of Delegate Prep is also responsible for outlining the changes that need to be made for next year using the feedback gathered by the Secretary-General’s feedback sessions with the sophomores and their teachers.
Under Secretary-General of Teacher Relations
The position of USG of Teacher Relations was created after the lack of a dedicated line of a communication with the sophomore teachers caused us a fair bit of problems in our second conference. Their job while we prep is to keep the teachers updated on the progress of our preparations. This is done so they can be a part of them, identifying things that they could do for us in their classes, and giving feedback on the upcoming workshops. During the conference itself, they act as a go between for the club and the teachers. Any complaints/suggestions that the teachers have or receive from their students are passed onto the USG of Teacher Relations, who then passes it on to the club members who need to hear it. This adds a layer of separation from the critiques, and ensures that the committees are disrupted as little as possible.
Under Secretary-General of Event Planning
The USG of Event Planning is in charge of planning all official MUN events and fundraisers. The events they oversee range from our semi-regular international potlucks, to the banquet we put on for the sophomores to wrap up their conference.